Standard Number : CAN/CGSB-72.11-93 Close this window
Microfilm and Electronic Images as Documentary Evidence Visit standardsstore.ca
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Status : STANDARD
Supersede(s) : CAN/CGSB-72.11-M88
   
ICS Code(s) : 37.080
Published : 1993-10-31
Scope :
1.1

This standard provides rules and guidelines for organizations to establish and

operate a credible image management program with the ability to demonstrate

that the resulting captured images are accurate reproductions of source

records.



1.2

This standard provides guidelines for the capture of images of business source

records and the secure storage of those images. In order to maximize the

probability of admissibility and weight given to business records as evidence,

this standard recommends that they be stored in secure storage. Because

computer output to microfilm (COM) is considered by many to be a source record,

many of the certification requirements will not be necessary. When microform

systems are used which allow images to be erased, special procedures and/or

affidavits that are not described in this standard may be necessary to

safeguard the system's integrity and the admissibility and credibility of its

records. In these circumstances, specific legal advice should be obtained.



1.3

This standard does not describe the processing methods and the technical

requirements necessary to apply the rules and quality control guidelines

specified in this standard. For that purpose, the publications referred to in

Part I, Section 2 should be used. These publications deal with such methods

and technical requirements as document indexes, capture resolutions,

preparation of source records for capture, capture procedures, image

compression, image enhancement, and index data verification.
Amendment(s) :
Amendment no. 12000-04-30
Corrigendum no. 11994-04-01
Keywords :
CERTIFICATION (APPROVAL), DEFINITIONS, HANDBOOKS, MICROFILM, MICROFORMS,MICROPHOTOGRAPHY, PRESERVATION, PRODUCTION PLANNING, QUALITY ASSURANCE, QUALITYASSURANCE SYSTEMS, REPROGRAPHY, SPECIFICATIONS

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